Applicant Evaluation Checklist: Fractional Technical Project Manager, India

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Applicant Evaluation Checklist: Fractional Technical Project Manager, India

Please answer these questions briefly and concretely. Use examples from real projects where possible, but anonymize client, employer, and product names if needed.
Do not include confidential information, PHI, PII, credentials, proprietary code, or sensitive client data. Redacted samples or summarized artifacts are acceptable.

Relevant Experience

Help us understand how closely your past delivery experience matches this enterprise healthcare software implementation.
1. Describe one enterprise SaaS, healthcare, regulated-domain, or complex B2B software project you managed. What was the scope, team size, stakeholder group, delivery model, and outcome?
   What to include: A strong answer includes the project type, your role, team composition, senior stakeholders involved, delivery timeline, measurable outcome, and any regulated or healthcare-adjacent context.
2. Describe your experience working directly with US-based founders, executives, or senior client stakeholders while coordinating India-based delivery teams.
   What to include: A strong answer explains meeting cadence, time-zone overlap, written communication style, escalation handling, and examples of decisions or risks you helped clarify.
3. Have you managed projects moving from prototype or PRD into architecture, sprint 0, sprintwise build, testing, deployment, UAT, training, or migration? Please describe the closest example.
   What to include: A strong answer maps your experience to multiple project phases and explains how you kept execution moving across overlapping workstreams.

Practical Work Examples

Please share evidence of how you organize and control delivery work.
1. List the project artifacts you have personally maintained, such as WBS, sprint plan, milestone tracker, resource plan, RAID log, decision log, client action tracker, UAT tracker, or weekly status report.
   What to include: A strong answer identifies specific artifacts, tools used such as Jira, ClickUp, Linear, Asana, Excel, or equivalent, update frequency, and how stakeholders used them.
2. Provide or summarize one redacted example of an executive-ready weekly status report, RAID log, sprint plan, or UAT tracker you created or maintained.
   What to include: A strong answer shows concise structure, owners, due dates, risks, dependencies, decisions, next steps, and clear separation between executive summary and execution detail.
3. Describe a sprint review, technical acceptance testing, UAT session, or final signoff workflow you coordinated. How did you define acceptance criteria and track bugs or change requests?
   What to include: A strong answer explains the workflow, participants, acceptance criteria, defect triage, change control, signoff process, and how unresolved issues were escalated.

Role-Specific Knowledge

These questions check the technical depth needed to manage risks and dependencies without being the architect or lead engineer.
1. When managing a build involving APIs, AWS or cloud deployment, CI/CD, security/privacy review, QA, and data migration, what risks and dependencies would you track from week one?
   What to include: A strong answer mentions architecture readiness, environment setup, API contracts, access control, audit/logging, data mapping, test data, QA coverage, deployment readiness, and decision dependencies.
2. What questions would you ask an architect or security/privacy reviewer before allowing sprint implementation to proceed in a healthcare-adjacent system?
   What to include: A strong answer covers PHI/PII handling, role-based access, audit trails, encryption, retention, vendor risk, deployment exposure, API/data flows, compliance assumptions, and open design decisions.
3. Describe any experience you have with claims, healthcare data interchange, HCPF/Gainwell-style trading partner paths, synthetic data, de-identified data, or data migration validation.
   What to include: A strong answer is honest about depth, gives specific examples, and explains how you coordinated specialists when the subject required deeper expertise.

Ownership And Collaboration

This role requires structured follow-through between meetings and coordination across fractional resources.
1. Describe how you would run the weekly operating rhythm for a 10-hour-per-week fractional PM role supporting US executives and India-based engineering, QA, security, migration, training, operations, and AI-assisted delivery resources.
   What to include: A strong answer includes meeting cadence, written updates, async follow-up, action tracking, escalation timing, stakeholder segmentation, and how you prioritize limited PM hours.
2. Give an example where you coordinated vendors, fractional specialists, reviewers, testers, or cross-functional contributors who did not report directly to you.
   What to include: A strong answer shows ownership without formal authority, clear task definition, dependency tracking, conflict resolution, and follow-through on commitments.

Problem Solving

Please show how you use judgment when delivery risks appear.
1. Tell us about a time when a software project had slipping milestones, unclear requirements, unresolved technical dependencies, or late client feedback. What did you do?
   What to include: A strong answer explains the situation, diagnosis, stakeholder communication, tradeoffs, recovery plan, and final outcome.
2. If the client asks for a change during UAT that affects architecture, QA, training, and deployment timing, how would you handle it?
   What to include: A strong answer includes impact assessment, change-request tracking, decision options, owner assignment, schedule/risk communication, and signoff before execution.

Availability And Fit

Confirm whether the engagement model fits your current availability and working style.
1. Can you support approximately 10 hours per week from India with some overlap for US client-facing calls? Please describe your usual availability window and any constraints.
   What to include: A strong answer gives realistic availability, overlap with US stakeholders, response expectations, and any known conflicts.
2. Why is this fractional technical PM role a fit for your current work style, seniority, and preferred type of project?
   What to include: A strong answer connects your experience to enterprise delivery, structured communication, healthcare or regulated software, distributed teams, and ownership of execution systems.